Pengate Handling Systems  is a powerhouse material handling company that provides various warehousing solutions throughout the Northeast United States. We provide top-of-the-line equipment, service, consultation, parts, and training programs to businesses of all sizes throughout PA and NY, and portions of MA, VT, OH, WV, MD, DE, and NJ. We have 7 locations throughout the regions, and we have over 300 teammates across these facilities.

With our average tenure being over 10+ years for our employees, Pengate takes care of our people by putting YOU and YOUR FAMILY first and work second.

Job Summary:

The Accounts Payable Specialist will be responsible for the day-to-day controls of receiving, processing, verifying, reconciling vendor invoices. Ensuring the company benefits from all available discount opportunities and ensure timely payment to our vendors. The successful candidate will a team collaborator assisting with accounts payable processing, general ledger balance management, month-end close, year-end close, and audit support.

Duties/Responsibilities:

• Process accounts payable invoices including purchase order invoices into the accounting ERP including coding and allocations.
• Process weekly vendor payments in compliance with department and company policies and procedures.
• Review payment requests for appropriate documentation and approval prior to payment.
• Research outstanding checks: work with vendors to identify and resolve issues.
• Upload positive pay report to the bank and monitor daily.
• Process monthly corporate card statement and submit documentation in accordance with the corporate credit card policy.
• Verify and investigate discrepancies by reconciling vendor statements.
• Complete month-end accounts payable reconciliation.
• Onboard and maintain vendor database.
• Ad-Hoc request as required or assigned.

Core Competencies:

Collaboration: Teamwork is in our DNA as we break down silos and prioritize cross-functional synergies, while utilizing an innovative, out–of –the box problem solving approach.

Customer Focus: Have a high sense of urgency to ensure complete customer satisfaction, as it is a critical component of everything we do.

Commitment: Consistently providing dedicated effort to guarantee a high- quality work product.

Continuous Improvement: Never settling for status quo, always adapting and challenging ourselves to be better than yesterday.

Required Skills/Abilities:

• Experience and knowledge of accounting practices and office procedures required.
• Strong verbal, written, and interpersonal communication skills.
• Strong problem solving, organizational and time management skills with attention to detail.
• Ability to work independently and as part of a team, self-motivation, adaptability, and display a positive attitude.
• Ability to learn new techniques, perform multiple tasks, keep accurate records, follow instructions, and comply with company policies.
• High level of discretion, confidentiality, and professionalism.
• Proficient with MS Office Suites Programs (Word, Excel, Outlook, PowerPoint, OneDrive, and Teams) and ERP software programs.

Education and Experience:

• High School Diploma with minimum 2 years Accounts Payable or an equivalent combination of education and experience required.
• Associate’s (A.A.) Degree in Accounting or Finance discipline preferred.

So, What’s in It for Me?

• EMPLOYER PAID Basic Health, Dental, and Vision coverage. Additional plans available!
• Monday-Friday schedule, with typical hours between 7am-4pm
• 401k with Company match
• Progressive Company Culture
• Endless Career Growth

Physical Requirements:

• Must be able to sit, working on a computer for prolonged periods of time.
• Must be able to handle files and lift document storage boxes up to 20 pounds.
• Must be able to continuously talk, hear and speak with internal and external customers.
• Must be able to lift, bend, twist, kneel, crouch, and crawl.
• Must be able to travel including some overnight travel.
• Must possess a valid driver's license with the ability to drive.

The above statements are intended to describe the general nature and level of work being performed by the person assigned to this position.  Essential job duties and responsibilities are intended to describe those functions that are essential to the performance of this job under the Americans with Disabilities Act (ADA).

The physical demands and work environment described in the job description are representative of conditions which must be met or encountered while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job description does not state or imply that the above are the only duties and responsibilities assigned to this position.  Associates holding this position will be required to perform any other job-related duties as requested by management.  All requirements are subject to possible modification to reasonably accommodate individuals with a disability.

Pengate Handling Systems is dedicated to being an Equal Opportunity Employer. We promote and celebrate a diverse workforce and do not tolerate any discrimination. Any and all human relations decisions will not be based on persons’ race, color, religion, sex, national original, marital status, disability, genetic information, age, veteran status, or citizenship.